Creating a lasting impression with your reception area

For many organisations, the reception area is the first one they see. Thoughtful and considered design of a reception/communal area can ensure a positive first impression and an inviting visual introduction to the organisation. A well-designed reception/communal area can also be an uplifting and inspiring space for staff. The selection of colours, furniture and layout present the overall brand to truly enhance this important space.

Boffa Miskell, Tauranga

Welcome to us

This is the area that reveals you as an organisation, your company values and culture. Your branding should be kept consistent throughout this space with your logo clearly visible. Colours are a key component when enhancing a reception area and play a major role in how your work environment is perceived. Whether you want to create a bold statement or use more subtle accents, colour can be used creatively to bring a space to life and convey brand messages so weave these in where you can with custom accents and furniture pieces.

Morrison Kent Lawyers, Rotorua

A relaxing space to work and wait

Provide a space for people to gather. A reception or communal area should function as an area for people to relax, wait and work, so it is important to provide adequate space and furniture with a variety of seating options: a combination of cluster seating and more private seating options would create an ideal balance. Since this area often attracts a high volume of traffic throughout the day, prioritise durable and high quality fittings that will stand the test of time. Consider acoustics as the flow of traffic throughout this space during a day will influence noise levels. A design scheme that utilises soft furnishing and sound absorbing materials such as acoustic panels or art will help maintain a more comfortable environment for privacy and to minimise echo.

Make this space comfortable and relaxing and provide a positive experience through well-planned design. Strike a good balance between comfort and sophistication, and incorporate furnishings and decorations that put guests at ease. Seating and soft furnishings can help prioritise comfort for your visitors. Lighting is also a significant design aspect and can truly enhance any space when used effectively. In addition, other decorative items such as artwork, rugs, coffee tables and indoor plants or even candles can add the special touches that elevate an area to amplify the cosiness.

Morrison Kent Lawyers, Rotorua

Where am I?

The key to successful reception design is to always consider the core focus and purpose of the environment - accommodating the people who will use the space. Many of the people who use the reception will be first-time visitors, so design a space that is clear and easy to navigate. Incorporate signage to create a natural flow to guide visitors to where they need to go. The focal point of every reception area is the reception desk itself. Ensure that it is clear where guests need to go upon arrival by positioning an easy to find desk where they can be greeted. The desk should provide adequate space for receptionists to efficiently complete their work and provide space to organise paperwork and other items. The reception area does not need to be mundane, it is the hub of the company and can be a great opportunity to creatively introduce your story to visitors.

Morrison Kent Lawyers, Rotorua

Connection is key

Today’s reception/communal area accommodates modern technology and provides a user-friendly experience for both staff and visitors. Connectivity is considered an essential feature of modern spatial design and integrated power within furniture is becoming more commonplace. Free wifi access allows visitors to optimise their waiting time and is an expectation. As well as big screens, many modern workplaces have implemented technology such as iPads in their lobbies so that guests can sign themselves in and staff members will be notified digitally as they arrive. Reception areas are the face of any company and when designing a fit-out, this space should be carefully considered to achieve an environment that accommodates visitors' needs whilst reflecting the ethos of the organisation in a positive way.

For advice or ideas on enhancing your reception or communal area, contact the Modern Office team for a no-obligation consultation today.

Therese / Eftpos Now

"I wanted to say a huge thank you to Juliet for making our office fitout process so smooth. Juliet always found answers for us, provided an amazing design and made the whole process easy. Thanks team - we love our new furniture!"

Bethlehem Baptist Church / Staff

"Bethlehem Baptist staff have been very pleased with the furniture we have purchased through Modern Office. In particular we have found the office furniture of a high quality. As a company they have been very easy to work with."

Bruce Thompson / Vulcan Steel Tauranga

"Juliet and the team did a great job. We can’t fault the service or the resulting fitout. Very pleased to have been able to do business with you again and it is always good to support local business.”

Matt Stevenson / CEO / HSM Group

"HSM are delighted with the service received from Modern Office in undertaking the office furniture project for its new premises. The furniture suggested looks amazing and provides the right levels of space and storage as well as looking great. Their delivery and setup, as well as the communication with them and the prompt response has been fantastic and we would highly recommend them."

Kevin Marsh / Interior fit-out Project Manager / Property and Project Consulting Ltd

“Modern Office provided a range of height-adjustable desking, storage, and meeting room furniture for our WRC project. We found the team to be cooperative and flexible, and the risk management they applied during the Covid-19 lockdown meant we were kept informed of progress. A feature of the service provided was the support they provided during the installation phase, their on-site crew was outstanding and delivery and installation of furniture was achieved on time, every time.”

Kate / Chow Hill Architects Ltd

"The service I received as an interior designer is of a very high standard with extremely competitive pricing and a large and impressive range of furniture. I use Modern Office for the majority of my projects."

Annmarie Lee / General Manager Growers / Seeka

"Working with Modern Office was a really good experience. We required a complete fit out of new furniture for our new premises and I would go as far as to say they were the best contractor we used in the whole build. The service was outstanding – very professional and approachable. We are very happy with the products and the advice provided, and the staff feedback has been positive. I have already recommended Modern Office to others."

Melissa McBride / Office Manager / Hawkins

"We were extremely happy with everything. Very efficient and hassle free. Thanks heaps to you and your team for all your help."

Kieron Wain / National Projects Manager / SSA New Zealand

"Please pass on my thanks to your team…they did a great job! They removed every bit of wrapping…I couldn’t tell they had been there it was that tidy. They asked for guidance where the desks needed to be placed and went about their business until the job was completed…very professional. Thanks for your support."