Is 2020 the year for your business to upgrade your existing workspace, or find a new one altogether?

If changes are on the cards as you head into the new financial year, you’ll need to spend some time assessing your office requirements and priorities before you start the project. Creating a detailed plan and brief for your new office space will help set realistic expectations, allow you to budget effectively and avoid any project delays or unexpected events.

Below is a list of considerations before you get started:

Step 1: Assess your needs

  • How long will you be spending in your office? Is this a short term fix, or an investment for the long term?
  • Timeline: How much time do you have to source furniture, design your space and complete the installation process?
  • Are you looking for someone to take care of the full process start to finish? Consider Interior Designer or layout consultant costs.
  • How will the look of your office and the quality of furniture impact your customers or clients?
  • Are you concerned about environmental standards and sustainability?

Step 2: Set a budget

  • How much are you willing to spend? Do you have an amount set aside for the project?
  • Do you have a limited budget? Prioritise what is important and consider reusing existing furniture or spending less on items of less significance. Ask your supplier for some cheaper alternatives so you can stick to a budget
  • Are you planning for the next 10years +? Ensure you are investing in quality, commercial grade furniture so it is fit for purpose and will last as long as it needs to.
  • Consider practical technology needs and make sure you factor this into the budget

Step 3: Decide on a layout

  • Open plan or cubical? Both of these layouts, closed and open have their pros and cons, make sure you understand the differences and what will work best for your office workflows
  • Spatial planning; consider the flow of the office and the spatial distances between furniture to ensure comfortable movement around the office. Getting a floor plan done by a professional can help identify any potential issues.
  • Have you considered the impact noise has on staff productivity? Ensure you plan acoustic solutions into your design.
  • Do you need community and breakout spaces? Private meeting rooms?
  • Have you planned for growth and new staff?
  • Consider your team’s needs around comfort, longevity, workflow, flexibility, collaboration


Step 4: Consult with your employees

Employee productivity and mood is reflected in how they feel about their workspace. Ensure you make them feel part of the process and ask their opinion on the design and layout and make an effort to understand their needs.

  • What sort of desk or chairs will work for your staff? Do they have a preference?
  • Are your staff sitting for more than 5 hours per day? Consider ergonomically designed furniture.
  • Would your staff like the option of standing at their desk? Consider sit-to-stand desks
  • Do your employees have ideas on what would make the workplace more inviting? Consider bringing ‘home’ to your workplace with furniture ranges that reflect residential design, consider adding plants and nature into the workplace
  • Do you or employees have any back problems or injuries that you need to consider?



Modern Office has a 6 step office fit-out process: Scope, Analyse, Design, Floor Planning, Implementation and Follow Up. We can work with you at every step to ensure we capture and deliver on your requirements. Contact us for a no-obligation chat today.





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